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What is DA Form 2062?
Definition of DA Form 2062
DA Form 2062, titled "Hand Receipt/Annex Number," is an official Army form used to document the transfer of equipment, weapons, or supplies from supply personnel to soldiers or units. It serves as a record of accountability for authorized equipment issued to personnel and ensures that all items are tracked from receipt through return or replacement.
Purpose and Significance
The primary purpose of DA Form 2062 is to establish a formal record of issued equipment, which helps prevent loss, theft, or misuse. It is a vital component of the Army's property accountability system, linking issued items to individual soldiers or units. Proper use of this form supports inventory control, audit readiness, and operational readiness.
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Key Features of DA Form 2062
Form Components
DA Form 2062 typically includes the following sections:
- Header Information: Includes the form number, date, and the issuing activity or unit.
- Hand Receipt Number: Unique identifier for tracking.
- Item Description: Details of the equipment or supplies issued.
- Serial Number/NSN: Unique identifiers for the items.
- Quantity Issued: Number of items issued.
- Recipient Information: Name, organization, and signature of the person receiving the items.
- Signature of Issuer: Responsible personnel signing to authorize the issue.
- Remarks: Any additional notes or special instructions.
Additional Related Forms
DA Form 2062 is often used in conjunction with other forms such as:
- DA Form 2062-1: Equipment hand receipt annex.
- DA Form 1687: Delegation of Authority.
- DA Form 3161: Request for Issue or Turn-In of Supplies.
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Proper Procedures for Completing DA Form 2062
Preparation Before Issue
Before issuing equipment, ensure:
- The item is available and in serviceable condition.
- The recipient’s credentials are verified.
- The form is correctly prepared with the pertinent details.
Step-by-Step Completion
1. Header Section: Fill out the form's header with the date, unit information, and hand receipt number.
2. Item Details: Record the exact description, serial number, and NSN of the equipment.
3. Quantity: Specify the number of items issued.
4. Recipient Details: Clearly print the recipient’s name, rank, organization, and signature.
5. Issuer Signature: The responsible personnel must sign, verifying the issue.
6. Remarks: Note any special instructions or conditions regarding the issued items.
Post-Issuance Responsibilities
- The recipient is responsible for maintaining the equipment and returning it upon request.
- The issuer keeps a copy of the completed form for records.
- Any discrepancies or damages must be documented and addressed promptly.
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Role of DA Form 2062 in Army Logistics
Asset Accountability and Inventory Control
DA Form 2062 plays a vital role in tracking property accountability at all levels of the Army. It helps ensure that equipment is correctly issued, returned, or accounted for during audits.
Operational Readiness
By maintaining accurate records of issued items, units can quickly assess equipment availability and readiness for upcoming missions or deployments.
Audit and Compliance
Proper documentation with DA Form 2062 simplifies the process during inspections and audits, ensuring compliance with Army regulations and property management standards.
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Common Uses of DA Form 2062
- Issuing weapons and ammunition to soldiers.
- Distributing specialized equipment or tools within units.
- Documenting transfer of supplies during field exercises.
- Tracking repair parts issued for maintenance activities.
- Managing inventory during property audits.
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Best Practices for Handling DA Form 2062
- Ensure Accuracy: Double-check all entries for correctness to prevent discrepancies.
- Secure Storage: Store completed forms securely to prevent loss or unauthorized access.
- Timely Updates: Update records promptly with any changes or return of equipment.
- Training: Ensure all personnel involved are trained on proper procedures for completing and handling DA Form 2062.
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Conclusion
Understanding the significance of DA Form 2062 in the Army's logistics and property accountability system is essential for maintaining operational efficiency and compliance. Properly completing and managing this form ensures that equipment is tracked accurately, accountability is maintained, and units remain prepared for their missions. Whether issued during routine supply operations or critical missions, DA Form 2062 remains a foundational document in Army property management.
By adhering to best practices and understanding its components and procedures, Army personnel can contribute to a more organized, efficient, and accountable military environment.
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Additional Resources
- Army Regulation 735-5: Property Accountability Policies.
- Army Supply Regulation (AR 710-2): Supply Policy and Management.
- DA PAM 735-22: Property Accountability and Management Procedures.
For more detailed guidance, consult your unit's supply officer or refer to official Army publications related to property accountability and supply chain management.
Frequently Asked Questions
What is DA Form 2062 used for in the Army?
DA Form 2062 is used to document the receipt, turn-in, or transfer of government property within the Army, ensuring proper accountability and record-keeping.
Who is responsible for completing DA Form 2062?
Typically, the individual responsible for the property or the unit property officer completes DA Form 2062 to track the transfer or receipt of equipment or supplies.
Can DA Form 2062 be used for personal property?
No, DA Form 2062 is specifically used for government property; personal property transfers are documented using different procedures.
Where can I find a blank DA Form 2062?
Blank DA Form 2062 can be obtained through the Army's electronic forms system, the unit's supply office, or official Army publications and resources.
Is DA Form 2062 a legal document?
Yes, DA Form 2062 serves as an official record of property transfer, which can be used for accountability and audit purposes.
What information is required on DA Form 2062?
The form requires details such as the property description, serial or model number, quantity, date, and signatures of the person receiving or transferring the property.
How long should DA Form 2062 records be retained?
Records of DA Form 2062 should be retained according to Army record-keeping policies, typically for at least three years or as specified by unit SOPs.
Are electronic versions of DA Form 2062 accepted?
Yes, electronic or scanned copies of DA Form 2062 are acceptable if they meet proper security and record-keeping standards as determined by the unit or command.
