Understanding military documentation is essential for service members, veterans, and administrative personnel. Among these documents, the AF Form 938 stands out as a critical form used within the United States Air Force. Whether you're a service member seeking to access certain benefits, a supervisor managing personnel records, or a veteran navigating post-service processes, knowing the ins and outs of AF Form 938 is invaluable. This article provides an in-depth overview of AF Form 938, including its purpose, how to complete it, when to use it, and related procedures.
---
What Is AF Form 938?
AF Form 938, officially titled "Request and Authorization for Air Force Reserve and Air National Guard Members," is a standardized form used primarily within the U.S. Air Force and associated reserve components. Its primary purpose is to document requests for personnel actions involving reserve and National Guard members, such as duty assignments, travel authorizations, or administrative changes.
Key Features of AF Form 938:
- Official form used for requesting specific personnel actions.
- Facilitates administrative consistency across Air Force units.
- Serves as a formal record of authorization for various personnel activities.
- Ensures compliance with military regulations and policies.
---
Primary Uses and Applications of AF Form 938
AF Form 938 is versatile and supports numerous administrative processes. Some of its common applications include:
1. Duty Assignments and Reassignments
- Requesting approval for reserve or Guard members to assume new roles or locations.
- Documenting temporary or permanent duty station changes.
2. Travel Authorization
- Authorizing official travel for training, active duty, or special assignments.
- Ensuring travel expenses are authorized and properly documented.
3. Administrative Corrections and Updates
- Correcting personnel information such as rank, unit assignment, or contact details.
- Updating record status following administrative reviews.
4. Special Duty Requests
- Requests for participation in special programs, exercises, or deployments.
- Securing approval for leave or time-off during critical periods.
5. Certifications and Clearances
- Confirming that personnel meet requirements for specific duties or security clearances.
---
Who Uses AF Form 938?
The primary users of AF Form 938 include:
- Air Force Reserve Command (AFRC) Personnel: To process personnel actions for reservists.
- Air National Guard (ANG) Units: For managing Guard members' requests.
- Unit Commanders and Supervisors: To approve and sign off on requests.
- Personnel and Administrative Support Staff: To process and record the requests within official databases.
- Service Members Themselves: When submitting requests for actions related to their service.
---
How to Complete AF Form 938
Filling out AF Form 938 accurately and thoroughly is crucial for smooth processing. Here is a step-by-step guide:
Step 1: Obtain the Latest Version of the Form
- Download from official Air Force or Department of Defense websites.
- Ensure you are using the most recent revision to comply with current policies.
Step 2: Fill in Personal and Unit Information
- Name, rank, and Social Security Number (SSN).
- Unit assignment, duty title, and contact information.
Step 3: Specify the Requested Action
- Clearly state the type of request (e.g., reassignment, travel authorization).
- Include relevant details such as dates, locations, and justifications.
Step 4: Provide Supporting Details
- For travel requests, include departure and return dates, destinations, and mode of transportation.
- For duty changes, specify new duty station or assignment details.
Step 5: Obtain Required Signatures
- The service member requesting the action signs the form.
- The approving authority (commander or supervisor) must sign and date.
Step 6: Submit the Form
- Send the completed form through designated channels, whether electronically or via hard copy.
- Keep copies for your records.
---
Filing and Processing Procedures for AF Form 938
Proper submission and processing of AF Form 938 ensure timely and effective action. Here are general steps involved:
1. Submission
- Submit the form to the appropriate personnel office or commanding authority.
- Use official channels, adhering to unit protocols.
2. Review and Approval
- The designated approving official reviews the request for completeness and compliance.
- Additional documentation may be requested if necessary.
3. Record Keeping
- Once approved, the form becomes part of the service member's official personnel record.
- Electronic copies are often stored in the Defense Enrollment Eligibility Reporting System (DEERS) or other personnel databases.
4. Implementation
- The relevant department or personnel office processes the requested action.
- Notifications are sent to the service member regarding approval or additional requirements.
5. Follow-Up
- Ensure that the requested action is completed as authorized.
- Address any discrepancies or issues promptly.
---
Important Considerations When Using AF Form 938
- Accuracy Is Key: Double-check all details before submission to prevent delays.
- Timeliness: Submit requests well in advance of planned actions to allow processing time.
- Compliance: Ensure the request aligns with current Air Force policies and regulations.
- Confidentiality: Handle personal and sensitive information securely.
- Record Retention: Maintain copies of all submitted and approved forms for future reference.
---
Common Questions About AF Form 938
Q1: Is AF Form 938 the only form used for travel authorizations?
- No. While AF Form 938 can be used for travel requests, other specific forms such as AF Form 4394 or official travel orders may also be utilized depending on circumstances.
Q2: Can service members submit AF Form 938 electronically?
- Many units now accept electronic submissions via official military platforms or secure email, but this varies by command. Always verify with your unit’s administrative procedures.
Q3: How long does it typically take to process AF Form 938?
- Processing times vary depending on the request complexity and unit workload, but it is recommended to submit at least 2-4 weeks in advance.
Q4: What happens if a request is denied?
- The approving authority will provide reasons for denial. The service member can address issues and resubmit if appropriate.
---
Conclusion
Mastering the use of AF Form 938 is essential for effective personnel management within the Air Force Reserve and Air National Guard. Proper understanding of its purpose, correct completion, and adherence to processing procedures can streamline administrative actions, ensure compliance with military policies, and facilitate service members' needs. Whether requesting a duty change, travel authorization, or administrative update, AF Form 938 serves as a vital tool to maintain organizational efficiency and personnel readiness.
Remember: Always consult the latest official guidance and your unit's administrative protocols when handling AF Form 938, and keep thorough records of all submissions and approvals for your protection and future reference.
Frequently Asked Questions
What is AF Form 938 used for?
AF Form 938 is used to request a copy of a member's discharge or separation document from the United States Air Force.
How can I obtain a copy of AF Form 938?
You can request a copy of AF Form 938 through the Air Force's Virtual Discharge Records (VDR) system or by submitting a formal request to the National Archives or the Air Force Personnel Center.
Who is eligible to request AF Form 938?
Former Air Force members, their legal representatives, or authorized individuals can request AF Form 938 to obtain discharge or separation records.
What information is required to request AF Form 938?
You typically need to provide personal identification details, service member's full name, Social Security Number, date of birth, service dates, and proof of relationship or authorization if applicable.
Is there a fee for requesting AF Form 938?
Generally, requesting a copy of your discharge records via AF Form 938 is free of charge, but fees may apply if additional services or expedited processing are requested.
How long does it take to process a request for AF Form 938?
Processing times can vary, but standard requests usually take between 2 to 4 weeks. Expedited options may be available for an additional fee.
Can I request AF Form 938 online?
Yes, the Air Force offers online request options through the Virtual Discharge Records portal or the National Archives website.
What should I do if my AF Form 938 request is denied?
If your request is denied, you should contact the issuing authority or the National Archives for clarification and may need to provide additional documentation or proof of eligibility.
Are AF Form 938 records available for all service periods?
Most discharge and separation records are available; however, records may be restricted or unavailable for certain periods depending on record retention policies and privacy regulations.
Can I get my AF Form 938 if I lost my discharge papers?
Yes, requesting AF Form 938 can help you obtain certified copies of your discharge or separation papers if the originals are lost or damaged.
