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Understanding DA Form 1307
What is DA Form 1307?
DA Form 1307, titled "Property Record," is a standard military form used by the U.S. Army to document the issuance and receipt of government property. This form is part of the property accountability system, ensuring that all property issued to personnel is properly recorded, tracked, and returned or accounted for when no longer needed. It is typically used during property handouts, transfers, or returns, serving as an official record that binds the property to an individual or unit.
Purpose and Importance
The primary purpose of DA Form 1307 is to:
- Maintain an accurate record of government property issued to personnel.
- Facilitate accountability and control of assets.
- Serve as proof of receipt or transfer.
- Assist in inventory management and audits.
- Ensure compliance with military regulations regarding property management.
Proper use of this form helps prevent loss, theft, or misappropriation of military assets and provides a clear trail during audits or investigations.
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Components of DA Form 1307
Basic Information
The form contains several fields that need to be accurately filled out:
- Property Description: Details about the item, including serial number, model, or part number.
- Quantity Issued: Number of items issued or transferred.
- Date of Issue: When the property was issued or received.
- Recipient's Information: Name, rank, organization, and duty station of the individual or unit receiving the property.
- Issuing Officer: Name, rank, and signature of the person responsible for issuing the item.
- Remarks: Additional notes or instructions related to the property.
Additional Sections
Some DA Form 1307 versions include sections for:
- Condition of property (new, serviceable, unserviceable).
- Return or transfer details.
- Receipt acknowledgment signatures.
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Procedures for Completing DA Form 1307
Step-by-Step Guide
Completing the DA Form 1307 involves careful attention to detail to ensure accuracy and compliance:
1. Identify the Property: Clearly describe the item, including serial numbers or identifiers.
2. Record Quantity and Condition: Specify how many items are issued and their condition.
3. Fill in Recipient Details: Obtain and record the recipient’s full name, rank, and unit.
4. Note the Date: Record the exact date the property is issued or received.
5. Signature and Authorization: The issuing officer must sign and date the form to authorize the transaction.
6. Remarks and Additional Info: Include any pertinent information, such as special handling instructions or notes on the item's condition.
Best Practices for Accurate Record-Keeping
- Double-check all entries for accuracy before signing.
- Use clear, legible handwriting or electronic forms.
- Ensure the recipient reviews and signs the form to acknowledge receipt.
- Retain copies for records and future audits.
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Proper Handling and Storage of DA Form 1307
Record Management
Proper handling of DA Form 1307 is vital to maintain an effective property accountability system:
- Store completed forms securely, either electronically or in physical filing systems.
- Organize forms chronologically or by property type for easy retrieval.
- Regularly audit property records against physical inventories.
Disposing of Old or Obsolete Forms
When forms are no longer needed:
- Follow Army regulations for document retention.
- Dispose of obsolete forms securely to prevent unauthorized access to sensitive information.
- Digitize records where possible for easier storage and retrieval.
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Common Uses and Scenarios Involving DA Form 1307
Issuance of Equipment and Supplies
The most frequent use of DA Form 1307 is during the issuance of equipment, supplies, or uniforms to soldiers. It ensures that both the issuing officer and recipient agree on what has been handed over.
Transfer of Property Between Units
When assets are transferred from one unit to another, the form documents the transfer details, ensuring accountability during the process.
Return of Property
Upon returning equipment or supplies, a new DA Form 1307 may be filled out to record the return, noting the condition of the property.
Inventory and Audits
During periodic inventories or audits, the form serves as a reference to verify physical assets against recorded data, helping identify discrepancies early.
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Legal and Regulatory Considerations
Army Regulations Governing DA Form 1307
The use and management of DA Form 1307 are governed by several Army regulations, including:
- AR 735-5, "Property Accountability Policies"
- DA PAM 735-5, "Management of Property Accountability"
These regulations specify procedures for property issuance, record-keeping, audits, and disposal.
Consequences of Improper Use
Failing to properly complete or manage DA Form 1307 can lead to:
- Loss of accountability.
- Discrepancies during audits.
- Administrative or disciplinary actions.
- Potential loss of government property.
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Frequently Asked Questions (FAQs) about DA Form 1307
- Who is responsible for completing DA Form 1307? Usually, the issuing officer or property manager completes the form, with the recipient signing to acknowledge receipt.
- Can DA Form 1307 be used electronically? Yes, many units now use electronic forms or digital record-keeping systems that replicate the DA Form 1307 for efficiency and ease of access.
- Is a DA Form 1307 required for all property transactions? It is required for most property issuance, transfer, or return transactions involving government assets.
- How long should DA Form 1307 records be retained? Records should be retained according to Army regulations, often for several years to facilitate audits and investigations.
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Conclusion
Understanding and properly utilizing DA Form 1307 is fundamental to effective property management within the U.S. Army. This form not only provides a clear record of property transactions but also ensures accountability, transparency, and compliance with military regulations. Whether issuing supplies, transferring assets, or conducting inventories, accurate completion and diligent record-keeping of DA Form 1307 help safeguard government property and uphold the integrity of military operations. Service members and property officers should familiarize themselves with its procedures and best practices to maintain efficient and compliant property accountability systems.
Frequently Asked Questions
What is DA Form 1307 used for?
DA Form 1307 is used to document the issue of government property, such as supplies or equipment, to military personnel or units.
Who is authorized to fill out DA Form 1307?
Authorized personnel, typically property officers or designated supply personnel, are responsible for preparing and issuing DA Form 1307.
How do I properly complete a DA Form 1307?
To complete a DA Form 1307, fill in details such as the property description, serial or item numbers, quantity issued, recipient's information, and the date of issue, ensuring all fields are accurate and legible.
Can DA Form 1307 be used for both issue and receipt of property?
Yes, DA Form 1307 can be used to document the issuance of property to personnel and also to acknowledge receipt when property is returned or transferred.
Is DA Form 1307 a legal document?
Yes, DA Form 1307 serves as an official record of property issued and can be used for accountability and audit purposes.
Where can I find a fillable DA Form 1307 template?
Fillable templates of DA Form 1307 are available on official Army or military supply websites, or through authorized military supply offices.
What should I do if there is an error on a DA Form 1307?
If an error occurs, you should void the incorrect form, prepare a new form with correct information, and document the correction process according to military procedures.
Are there digital versions of DA Form 1307 available?
Yes, some military logistics and supply systems offer digital versions or electronic forms of DA Form 1307 for easier and more efficient documentation.
