What is Form 137 in the Philippines?
Definition and Purpose
Form 137 is a document issued by the Department of Education (DepEd) in the Philippines that contains a student's academic records from elementary or secondary school. It includes details such as:
- Personal information (name, date of birth, etc.)
- Academic history (grades, conduct, awards)
- Attendance records
- School attendance records
- Remarks and certifications
This form is often called the "transcript of records" or "student permanent record" and is used primarily for:
- Transferring from one school to another
- Applying for college or university
- Employment purposes
- Government and private sector verifications
Importance of Form 137
Having an accurate and updated Form 137 is vital because it:
- Serves as official proof of your academic achievements
- Facilitates smooth transfer or admission processes
- Ensures that your academic credits are recognized
- Can be used for scholarship applications or other educational opportunities
Without a valid Form 137, students may face delays or difficulties in their educational pursuits.
Who Can Request Form 137?
Students and Parents
The primary individuals who can request Form 137 are students themselves or their parents/legal guardians. Students who are minors typically have their parents or guardians handle the request.
School Administrators and Authorized Representatives
School officials or authorized personnel may also request or process Form 137 on behalf of students, especially when dealing with official school transactions.
Other Entities
In some cases, government agencies or prospective employers may request a certified true copy of the Form 137 for verification purposes.
How to Obtain Form 137 in the Philippines
1. Request Through the School
The most common method to secure Form 137 is through the current or previous school attended.
- Step 1: Visit the school's registrar or student records office.
- Step 2: Fill out the request form provided by the school.
- Step 3: Pay any applicable fees (if required).
- Step 4: Wait for processing, which usually takes a few days.
2. Requirements Needed
To successfully request Form 137, you typically need to prepare the following documents:
- Valid ID of the requesting individual or guardian
- Request letter (if applicable)
- Original or certified true copy of the previous Form 137 (if available)
- School clearance or other certifications
3. Processing Time
Processing times may vary depending on the school's policies, but generally, it takes:
- Same day (for walk-in requests with no complications)
- 1 to 3 working days (for regular requests)
4. Additional Tips
- Always verify the school's requirements beforehand.
- Ensure accurate personal details to avoid delays.
- Follow up with the school if the form is not received within the expected period.
Obtaining Form 137 for Transferring Students
Steps for Transfer Students
When transferring to a new school, the process involves:
1. Requestting the Form 137 from the previous school
2. Submitting the Form 137 to the new school during enrollment
3. Completing any additional requirements set by the new institution
Special Cases and Considerations
- If the previous school is no longer operational, the Department of Education can assist in retrieving the student's records.
- For students who lost their Form 137, a certified true copy from the school or DepEd records is necessary.
How to Use Form 137
For School Transfer
The Form 137 is presented during enrollment to facilitate the transfer process. It contains:
- Academic transcript
- Conduct and attendance records
- Remarks on the student’s behavior and performance
For College or Employment Applications
Applicants submit the Form 137 as part of their application documents. It helps institutions verify academic credentials quickly and accurately.
Important Reminders When Using Form 137
- Ensure the form is updated and contains all relevant records.
- Have the form officially certified or authenticated if required.
- Keep multiple copies for different applications.
Common Issues and Troubleshooting
Problems in Obtaining Form 137
- Lost or misplaced records: Contact the previous school or DepEd to retrieve a copy.
- Delays in processing: Follow up with the school or pay extra fees if necessary.
- Incomplete or inaccurate records: Request corrections or updates from the school.
How to Address These Issues
- Visit the school personally or contact them via phone/email.
- Provide necessary identification and documentation.
- If the school has closed, approach the DepEd regional or division office for assistance.
Legal and Administrative Considerations
Validity and Certification
A valid Form 137 should be duly signed and stamped by the school registrar or authorized personnel. Some institutions may require an authenticated or notarized copy.
Data Privacy and Security
Since Form 137 contains personal information, ensure that requests are made through official channels and that data privacy is maintained.
Conclusion
Understanding the significance of Form 137 Philippines is vital for students navigating the Filipino education system. This document not only serves as a comprehensive record of academic achievements but also facilitates smooth transitions between schools, higher education institutions, and employment opportunities. By knowing how to request, handle, and properly utilize Form 137, students and parents can save time, avoid unnecessary delays, and ensure that educational records are accurately maintained. Always keep the form updated and secure, and don’t hesitate to seek assistance from school officials or DepEd offices when needed. Proper management of Form 137 can significantly contribute to a seamless educational experience in the Philippines.
Frequently Asked Questions
What is Form 137 in the Philippines?
Form 137 is the permanent record or clearance of a student's academic performance and enrollment history in Philippine schools, often used for transferring or applying to new schools.
Who can request Form 137 in the Philippines?
Current or former students who need to transfer to another school or pursue certain educational opportunities can request Form 137 from their previous school.
How do I request Form 137 in the Philippines?
You can request Form 137 by visiting your school's registrar's office, filling out a request form, and paying any applicable fees. Some schools also offer online requests depending on their policies.
Is Form 137 a required document for college applications in the Philippines?
Yes, Form 137 is often required when applying for college or university admission to verify your academic records and enrollment history.
How long does it take to get Form 137 in the Philippines?
Processing time varies by school but typically ranges from a few days to a week after the request is made, depending on the school's procedures and workload.
Can I get a copy of my Form 137 if I lost the original?
Yes, you can request a certified copy or a new copy of your Form 137 from your school, but you may need to provide valid identification and pay a processing fee.
Are there different types of Form 137 in the Philippines?
Yes, there are different versions such as Form 137-A (for elementary students) and Form 137-B (for high school students), depending on the level of education.
What should I do if my school refuses to release my Form 137?
If your school refuses, you can escalate the matter to the Department of Education (DepEd) or seek assistance from the Regional or Division Office to facilitate the release of your records.
