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Introduction
In the realm of military personnel management and documentation, forms play a crucial role in ensuring accurate record-keeping, efficient processing, and compliance with regulations. Among these essential forms is the DA Form 5987. Whether you're a service member, a military administrative professional, or a veteran seeking to understand this form's significance, this article provides an in-depth overview of DA Form 5987, its purpose, how to complete it, and its role within the military personnel system.
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What is DA Form 5987?
DA Form 5987 is a standardized document used within the United States Army and other military branches to record and process specific personnel actions related to leave, pass, and other administrative requests. Its primary purpose is to serve as an official record of leave and pass documentation, ensuring proper authorization and tracking of service members' time away from duty.
The form is often referred to colloquially as the "Leave/Pass Request Form" and is essential for maintaining accurate records of authorized absences, which can impact pay, benefits, and readiness.
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Purpose and Importance of DA Form 5987
Ensuring Proper Authorization
The form acts as an official request and approval document, ensuring that all leave or pass requests are properly authorized by the appropriate commanding officer or supervisor before a service member departs.
Record-Keeping and Accountability
DA Form 5987 provides a formal record of approved leave or pass, which is essential for accountability, audit purposes, and resolving any disputes related to time away from duty.
Supporting Pay and Benefits
Accurate documentation via DA Form 5987 ensures that service members receive correct pay and benefits during their leave or pass periods, and it helps prevent unauthorized absences.
Compliance with Military Regulations
Using this form ensures adherence to military policies regarding leave and pass procedures, promoting discipline and operational readiness.
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When is DA Form 5987 Used?
DA Form 5987 is typically used in the following situations:
- Requesting Regular Leave: Service members requesting vacation or personal leave.
- Requesting Passes: Short-term passes, such as weekend passes or special passes.
- Emergency Leave: Urgent leave requests due to family emergencies or unforeseen circumstances.
- Special Leave Requests: Other authorized absences that require formal approval.
It's important to note that specific procedures and forms may vary slightly depending on the military branch, unit policies, or the nature of the leave.
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How to Complete DA Form 5987
Step-by-Step Guide
1. Identify the Form Version: Ensure you are using the latest version of DA Form 5987, which can be obtained from official military supply sources or online portals.
2. Fill Out Service Member Details:
- Name
- Rank
- Social Security Number or Service Number
- Unit or Organization
- Duty Title
3. Specify Leave or Pass Details:
- Type of leave/pass (e.g., Ordinary Leave, Emergency Leave, Pass)
- Date and time of departure
- Date and time of return
- Location of leave (destination)
4. Justification and Remarks:
- Provide a brief reason for leave/pass
- Any special instructions or remarks
5. Commanding Officer/Approving Authority:
- Signature and date of approval
- Comments or restrictions, if any
6. Service Member Acknowledgment:
- Signature and date of the service member acknowledging the request and understanding the terms.
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Submission Process
1. Preparation: Complete the form with accurate and legible information.
2. Submission: Present the form to your immediate supervisor or commanding officer for approval.
3. Approval: The designated authority reviews and signs the form, indicating approval or denial.
4. Record Keeping: Once approved, the form is retained by the unit's personnel office or entered into the personnel management system.
5. Travel and Leave: The service member departs and returns in accordance with the approved dates.
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Common Documents Related to DA Form 5987
While DA Form 5987 is the primary document for leave/pass requests, it often works in conjunction with other forms and documentation, such as:
- Orders for Emergency Leave: Official orders if leave is granted under urgent circumstances.
- Leave Authorization Forms: Additional forms for special leave types.
- Travel Tickets and Itineraries: Proof of travel arrangements during leave.
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Important Tips for Completing and Submitting DA Form 5987
- Double-Check Details: Ensure all information is accurate, especially dates and signatures.
- Submit Early: Avoid delays by submitting requests well in advance of planned leave.
- Follow Unit Procedures: Adhere to your unit's specific procedures for leave requests.
- Keep Copies: Always retain a copy of the approved form for personal records.
- Understand Policies: Be aware of restrictions and conditions related to your leave type.
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Common Issues and Troubleshooting
- Delayed Approval: Submit requests early to prevent last-minute issues.
- Incomplete Information: Double-check all fields to avoid rejection.
- Denial of Leave: Understand the reasons for denial and discuss alternative arrangements with your supervisor.
- Lost Documents: Maintain copies to prevent issues if original forms are misplaced.
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Conclusion
DA Form 5987 is a vital component of military personnel administration, ensuring that leave and pass requests are properly documented, authorized, and recorded. Understanding its purpose and proper completion helps service members maintain compliance with military regulations while enjoying authorized time off. Whether you're requesting regular leave, an emergency pass, or any other authorized absence, mastering the use of DA Form 5987 ensures a smooth process and helps uphold the integrity of military record-keeping.
By adhering to the proper procedures and understanding the importance of this form, military personnel and administrative staff can facilitate efficient leave management, support operational readiness, and promote discipline within the ranks.
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Additional Resources
- Official DA Form 5987 Download: Available on the Army Publishing Directorate website.
- Military Leave Policies: Consult your branch's personnel policies or your unit's SOPs.
- Contact Your Personnel Office: For assistance with completing and submitting DA Form 5987.
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Remember: Proper documentation ensures your leave is authorized, recorded, and protected under military regulations. Use DA Form 5987 correctly to enjoy your time off without complications.
Frequently Asked Questions
What is DA Form 5987 used for?
DA Form 5987 is used by military personnel to request and document official travel authorization and related expenses incurred during authorized travel.
How do I fill out DA Form 5987 correctly?
To fill out DA Form 5987 correctly, ensure all sections are completed accurately, including travel dates, destination, purpose, and expenses, following the instructions provided on the form.
Can I submit DA Form 5987 electronically?
Yes, many military units now use electronic systems for submitting DA Form 5987, but you should verify with your unit's procedures to confirm acceptance and method.
What are the common errors to avoid when completing DA Form 5987?
Common errors include incomplete information, incorrect travel dates, missing signatures, or unitemized expenses. Always double-check for accuracy before submission.
Is DA Form 5987 necessary for all military travel?
DA Form 5987 is necessary for official travel that requires reimbursement or authorization documentation, but casual or unofficial travel does not typically require this form.
How long does it take to process a DA Form 5987?
Processing times can vary depending on the unit, but generally, it takes from a few days up to two weeks for approval and reimbursement after submission.
Where can I find a copy of DA Form 5987?
DA Form 5987 can be obtained through your military unit's administrative office, the official Army forms website, or via the military's electronic form system.
Are there any recent updates or changes to DA Form 5987?
You should consult the latest official military publications or your unit's administrative guidelines, as updates to forms like DA 5987 may occur periodically.
Who is authorized to approve DA Form 5987 submissions?
Typically, the approving authority is a designated supervisor or administrative officer in your unit who ensures the form is complete and accurate before processing.
