What is DA 31?
The DA 31, also known as the "Request and Authority for Leave," is an official form used by soldiers to request leave from their duties. This document is crucial for both the soldier and their chain of command, as it formalizes the request for absence and provides a written record of the approval process.
Purpose of the DA 31
The primary purposes of the DA 31 include:
- Leave Management: It helps manage the leave system within the military, ensuring that all requests are documented and tracked.
- Operational Readiness: By regulating leave, the DA 31 contributes to maintaining the operational readiness of units.
- Accountability: It provides a clear record of when soldiers are away from duty, which is essential for accountability and planning.
- Compliance with Regulations: The form ensures that leave requests are compliant with Army regulations and policies.
Structure of the DA 31 Form
The DA 31 form is structured to capture essential information regarding the leave request. Understanding each section of the form is critical for proper completion.
Sections of the DA 31
The DA 31 is divided into several key sections:
- Soldier Information: This section includes the soldier's name, rank, unit, and contact information.
- Leave Information: Soldiers must indicate the type of leave (ordinary, emergency, or special) and the exact dates for the requested leave period.
- Purpose of Leave: A brief explanation of the reason for the leave is required, ensuring transparency in the request.
- Signature of Soldier: The soldier must sign the form to confirm the request is made voluntarily and accurately.
- Approval Sections: Various sections for signatures from the immediate supervisor, unit commander, and any other necessary authorities to approve the leave.
Types of Leave Covered by DA 31
The DA 31 form can be used for various types of leave, each serving different purposes:
1. Ordinary Leave
Ordinary leave is the most common type of leave. It is typically planned in advance and can be taken for personal reasons, such as vacations or family events.
2. Emergency Leave
Emergency leave is granted for urgent situations, such as family emergencies or critical personal matters. This type of leave often requires quicker processing due to the unforeseen nature of the situation.
3. Special Leave
Special leave may be granted for specific circumstances, such as attending educational programs or participating in military-related events. This type of leave may have different regulations depending on the situation.
How to Complete the DA 31 Form
Completing the DA 31 form accurately is crucial for a successful leave request. Here’s a step-by-step guide on how to fill it out:
Step 1: Gather Required Information
Before filling out the form, gather all necessary information, including:
- Your personal details (name, rank, unit)
- Dates for the requested leave
- The reason for your leave
- Your supervisor or commander's contact information
Step 2: Fill in the Soldier Information
Begin with your personal information, ensuring that all details are accurate and up-to-date.
Step 3: Indicate Leave Dates and Type
Clearly specify the start and end dates for your leave, as well as the type of leave you are requesting. Be mindful of the regulations regarding the maximum number of leave days allowed.
Step 4: Provide the Purpose of Leave
In this section, provide a concise explanation for your leave. Be honest and straightforward, as this helps your command understand your situation.
Step 5: Sign and Date the Form
Your signature is essential to confirm that the request is made voluntarily. Make sure to date the form as well.
Step 6: Submit the Form for Approval
Once completed, submit the DA 31 to your immediate supervisor for approval. They will review the request and either approve or deny it based on operational needs and compliance with regulations.
Important Considerations
When seeking leave, there are several important considerations to keep in mind:
1. Leave Balance
Before submitting a DA 31, check your leave balance to ensure you have enough accrued leave for your request. Soldiers are entitled to a certain number of leave days each year, and going beyond this can lead to complications.
2. Timing of Requests
Submitting your leave request in advance is crucial, especially for ordinary leave. This allows your unit to plan for your absence and ensures a smoother approval process.
3. Communication with Command
Maintaining open communication with your chain of command is essential. If there are any changes to your leave plans, inform your supervisor immediately.
4. Compliance with Policies
Be aware of and comply with all Army regulations regarding leave and passes. Familiarize yourself with AR 600-8-10, which governs military leave policy, to avoid any issues.
Conclusion
The DA 31 Army PDF is an essential tool for soldiers seeking leave from their duties. By understanding its structure, types of leave, and the proper procedures for completion, soldiers can effectively manage their time off while ensuring compliance with Army regulations. Whether for personal, emergency, or special reasons, having a clear grasp of the DA 31 process promotes accountability and operational readiness within the military. As always, communication with leadership and adherence to policies will pave the way for a successful leave request.
Frequently Asked Questions
What is the purpose of DA 31 in the Army?
DA 31 is a form used by soldiers to request leave or pass from duty. It serves as an official request for time off from their responsibilities.
How can I access the DA 31 form in PDF format?
The DA 31 form can be downloaded in PDF format from the Army Publishing Directorate website or through your unit's administrative office.
What information is required to fill out the DA 31?
To fill out the DA 31, you need to provide personal information such as your name, rank, unit, dates of leave, and the reason for the request.
Is there a specific format for submitting a DA 31?
Yes, the DA 31 must be completed and signed by the soldier and their supervisor or commanding officer, then submitted according to unit protocols.
Can a DA 31 request be denied?
Yes, a DA 31 request can be denied based on operational requirements, the timing of the leave, or if the request does not comply with Army regulations.
How long does it typically take to get a DA 31 approved?
The approval time for a DA 31 can vary but generally takes a few days, depending on the unit’s policies and the operational tempo.
What should I do if my DA 31 is not approved?
If your DA 31 is not approved, you should discuss the reasons with your supervisor and see if adjustments can be made to the request or consider submitting a new request.
Are there any common mistakes to avoid when filling out a DA 31?
Common mistakes include incomplete sections, incorrect dates, and failing to obtain the necessary signatures before submission.
